Online professional development for supervisors of graduate researchers

This online program allows academic staff who are eligible to supervise graduate researchers  to undertake new-to-supervision and/or refresher training at a time that suits their busy academic schedule.

How it works

Please make sure you follow the five steps outlined below.

1. Enrol

Complete the online form to enrol in the program. You will receive an automatic email to verify that your online form submission is successful. Note: our system automatically provides a date in its automatic replies. Please ignore this date, as it is not relevant to the program, it is only a system requirement.

2. LMS access

You will receive a second email notification when LMS access has been granted. You usually receive this email within 2 working days of completing the online form. The email is not automated, as Melbourne CSHE staff need to manually enrol you into the LMS site for access to the online program.

3. Participate

Once you receive notification, you can access the program by logging in to the LMS ( You will have three months to complete the program. To complete the program, work through the modules in order from module 1 to 3. Please ensure that you have completed each activity, especially in modules 2 and 3, as these activities will confirm your completion of the program.

4. Complete

Upon successful completion, your data will be entered into Themis as part of your official professional development record. This data is updated once per month only, within one working week of the 28th of each month.

Faculties will be able to track and report on completions after this time. Individuals can also check their training record listed under UoM Staff Self Service - Performance and Development - then Training and Development in Themis after this time. We will email you when the upload is complete.

Please read our FAQ

I need to do supervisor online training – how do I sign up?

Please go to: and click on the link to the online form. IMPORTANT: this form provides your details to be uploaded into the program on the LMS. This upload happens at least every 2 working days.

I got an email saying the program started in January - Did I miss out on the training? Isn’t it online?

When you register, you will receive an automated email that says:

Thank you for your registration. This is to confirm that you are now registered for the program/event below. Program/event: 2017 GR Supervisor Online Professional Development - registration for enrolment

Date: 2/01/2017 Held by: Melbourne CSHE’

The program is completely online. The date is listed in the email because the Melbourne CSHE system requires a start date for all events entered into it. You can ignore this date.

I got the email saying I’m registered, but there’s no link to a program, and I can’t see the program in the My Communities tab in the LMS

That’s correct. Initially you get the email to let you know you’re registered for enrolment – but you are not yet enrolled, and you will not yet have access to the LMS community. Unfortunately University systems are not automated in this way. When we have loaded your details into the LMS and you have been given access to the program in the LMS, you will receive a second email from a Melbourne CSHE staff member, letting you know how to log in correctly, and how to complete the program.

I got the second email, but still can’t see the community when I log in to the LMS

Some staff also have a student ID in UoM systems, and forget which username they have provided to us. Please try logging in with your alternate username – if this works, please contact us at and let us know, and we’ll re-do your registration under your correct username. Please do not complete the program using your student username.

If you don’t have a student username, contact us at the same email address, and we’ll check what’s happening.

I am an honorary staff member for purposes of supervision of a graduate researcher, and I don’t have, or have forgotten my UoM username and password – what do I do?

Please contact your local departmental or faculty administrators or faculty HR contact to ensure your application to be an honorary staff member has been processed. If it has, and you have forgotten your username and password, please call 03 834 40888 and they will assist you.

I am an honorary staff member and I haven’t been receiving emails about the program

When you are approved as an honorary staff member, you are allocated a UoM email address along with your staff ID, username and password. You will need to check this email address for important information to do with your supervisory duties. You can also arrange to forward or redirect your UoM mail to another account. To do this, contact IT help: 03 8344 40888

I just completed the online program in the LMS, but I haven’t received an email to confirm this, and the training isn’t listed in my Themis training and development tab

Congratulations on completing the program! Unfortunately, the LMS doesn’t ‘speak’ to Themis, and so your completion of training details are not instantly updated in Themis. Lots of supervisors complete their training every week, and these details are collated and bulk uploaded into Themis by our staff once per month. As the bulk upload process isn’t automated, it takes a little while for us to complete – we guarantee that if you have completed your training before the 28th of the month, the details will be uploaded into Themis within 1 working week of the 28th. We’ll email you when this has been finished so you know.

I got an email from you that says my training details have been uploaded into Themis, but I can’t see the program listed in the Training and Development Tab in Themis

This is because the bulk upload process records your online supervisor training under ‘external training’. It’s called ‘external training’ because it’s conducted external to Themis. To see your training record, log in to Themis:

go to UoM Staff self service > Performance and Development > Training and Development > go to the Learning History tab > expand the External Learning bar – it should be listed there.

I completed the program before the 28th, received an email saying my data has been uploaded to Themis, and checked under External Training and still don’t see my training completion details

Email us at and we’ll assist you.

Enquiries and contacts

For queries relating to policy or faculty specific delivery of this online program, please contact:

Professor Sophie Arkoudis
T: +61 3 8344 7434

For general queries about the program, including assistance with enrolment, please contact:

Ms Aminata Doumbia
T: +61 3 8344 5355